MandiGrow User Guide
— Complete Help Centre

Think of MandiGrow like a smart notebook for your mandi. You just write down what happened — a truck came, you sold some bags, a buyer paid you — and the software does all the maths and accounting by itself. The big list of buttons on the LEFT (called the Sidebar) is your remote control. Every task in this guide starts by clicking something on that left menu. The middle of the screen is where you do the work. The Dashboard (home page) shows today's money and any alerts, so you know at a glance how the day is going.

Every deal in MandiGrow is tied to a person, called a 'Party'. There are three kinds: a FARMER (the seller who brings produce), a BUYER (the customer who takes your stock) and a VENDOR (transporter, labour, etc). You add each person only once. After that, their name shows up in every dropdown, and the software automatically keeps their Khata (ledger) — how much they owe you or you owe them. Do this first, like writing names on the first page of your notebook, and the rest of the work becomes very fast.

The Commodity Master is your list of goods, called 'Maal' or 'Items'. For each item — Onion, Potato, Tomato, Mango — you set the weighing unit (Kg, Quintal, Crate, Bag) and your commission (Aadhat/Laga) percentage. You set this ONCE. After that, every time you buy or sell that item, MandiGrow puts in the commission and taxes for you, with no manual maths. It is like teaching the software your rate list.

This is the INWARD side — goods coming IN. It has an easy order: (1) A truck reaches your gate → make a Gate Entry. (2) You weigh and unload → confirm the Arrival. (3) The software subtracts freight, labour and your commission and makes the Farmer Bill, called the PATTI (or Kisan Bill), showing the final amount you owe the farmer. During the busy morning auction, the special 'Purchase + Sale' screen lets you buy from the farmer AND sell to a buyer on the SAME screen — this is the heart of a commission agent's day. For quick, small entries, use 'Quick Purchase' from the top bar.

This is the OUTWARD side — goods going OUT to buyers. When you sell, MandiGrow makes the bill, reduces your stock automatically, and puts the amount in the buyer's Khata (what he owes you). You have a few ways to sell, from fast to formal: POS for the quick morning rush, Sale Invoice and Bulk Lot Sale for proper bills (with GST for big buyers), and Returns for when a buyer gives goods back. Crate Management keeps count of the crates you handed out so you can collect them back.

Finance is your money register. You do not do any accounting — you just note two things: money you PAID (to farmers, labour, expenses) and money you RECEIVED (from buyers). MandiGrow then keeps each person's running Khata, tracks cheques till the bank clears them, sends WhatsApp reminders for pending amounts, and gives you a daily Day Book — a full diary of one day's cash in and out. It quietly does double-entry accounting behind the scenes so your books are always correct.

Because you noted your buying, selling and money, MandiGrow can instantly show you how the business is doing. Trading P&L tells you your commission income and trading profit for any period. Stock Status shows what is left in the godown. Buyer Collections shows who owes you and for how long. GST and Balance Sheet are ready for your accountant and the government. You never wait for month-end — the numbers are always live.

Settings is the control room of MandiGrow. You mostly use it once, at the start: put your mandi name, logo and colour (which then appear on every printed Patti and invoice), add your bank accounts, and create logins for your staff with the right access. Owners and managers use this; regular staff usually never need to.